Effective from 4th June 2021
The Software Institute respects your right to privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
Information we may gather about you.
· Email address
· Telephone number
· IP address (a unique identifier for your computer or other device)
· Mobile device ID
· Information provided by you in relation to submitting a job application to us (this may include sensitive personal information)
Information we may collect from you
You may give us information about you by filling in forms on the TSI Recruitment Portal or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to use the portal and throughout your application with us. The information you give us may include (but not be limited to) your name, address, email address and phone number, personal description, job history, qualifications and photographs.
With regard to each of your visits to the Recruitment Portal we may automatically collect the following information:
· Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plugin types and versions, operating system and platform.
· Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouseovers). We also collect information on the methods used to browse away from the page and any phone number used to call or send a Whatsapp message to a Recruiter.
Where we store your personal data
Protection of your personal data
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data through the use of security measure like the use of an SSL certificate, we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access, including all necessary technical and organisational measure to protect your data against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all other unlawful forms of processing.
What do we do with your information
We will use your information as part of the recruitment process for the role(s) you have applied unsubscribe to these emails or change your profile information at any time either via the site or through the link provided at the bottom of each email.
Disclosure of your information
As a general rule we will not share any of your information with third parties. We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006. Although usage will be limited to the original purpose for which we obtained your data unless we have your consent otherwise.
We may share your information with selected third parties including:
· Business partners, suppliers, clients and subcontractors for: (1) the performance of any contract we enter into with them or you or (2) the purpose of sourcing your employment or engagement with a third party.
· In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
· If The Software Institute or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
· Automated processing and profiling.
Legal basis for processing your data
The legal basis for processing under GDPR is outlined below:
· Candidate personal data held by us Contractual necessity (Article 6(1)(b)), legitimate interest (Article 6(1)(f)) and consent Article 6(1)(a)
· Client or employer related personal details held by us Contractual necessity (Article 6(1)(b)), legal obligation (Article 6(1)(c) and legitimate interest (Article 6(1)(f))
On occasion we may process your data on the basis of consent (such as special category data), or the sending of promotional or marketing material.
In the case of a Client or Supplier we may need to process your personal data for the purpose of fulfilling out contractual obligation with regards to the service or product delivery.
We may also process your data when it is in our legitimate interest to do so and the processing does not impact on any of your data protection rights.
How long we keep your information for?
Personal information, CVs and cover letters: for a maximum of 30 months. Employer/client related personal details: For the length of our relationship with you plus 6 years Limitation Act (1980) in case there may be a dispute. Some information may be required to be retained longer due to legal obligations (eg. HRMC).
Your rights over your information
You have the right to not have your personal data processed for unrelated marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes, and obtain your consent.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn.
Our communications with you
We will periodically communicate with you by email, post, telephone or device notifications. The legal purpose for which is under the legitimate interest provision under both GDPR and the Privacy and Electronic Communications Regulations (PECR).
The Software Institute 48 Langham Street London W1W 7AY You can contact us by post at the above address, or via email at email@example.com
We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above asking for the person responsible for data protection.
Your right to complain
If you have a complaint about our use of your information you can do so with the relevant supervisory authority within the EU to which you are a resident, whom may refer the complaint to the UK supervisory authority. Complaints in the UK can be made to the Information Commissioner’s Office via their website at http://www.ico.org.uk